Educeih-DOOSS
The GO-IEP Quick Cards

Print them. Cut them. Keep them.

Six reference cards, one per task. Everything on this page is sourced from the official GaDOE help documentation and linked from the full guide.

How to make them last
  1. Print this page. The cards are already sized to sit two per sheet.
  2. Cut along the card edges.
  3. Laminate. A dry-erase marker works on the checkboxes, so cards 01, 03, and 06 can be reused every cycle.
  4. Tape 01 and 02 next to your monitor. Keep 03 through 06 in the binder; 05 comes out the week you start a meeting notice.
01OF 06
Finalize and audit
Why won't it finalize?
01
Verify the meeting date.Amendment notices copy the parent IEP date. Change it before anything else.
02
Close every open progress report from the prior IEP.Oldest first, in date order. GO-IEP never closes them for you.
03
Every goal needs notes: date, status, comments, data.Any team member can enter them. Reports will not finalize without them.
04
Run Audit/Finalize and read the blue text.It names the broken section. Decode it on card 02.
05
Initials only: evaluation completion date on Timeline.Then run the audit again.
06
Finalize is one way.Changes afterward require an amendment. The Draft watermark drops.
educe.education  ·  Card 01 Finalize  ·  Independent resource. Not affiliated with GaDOE. Verify with your district.
02OF 06
Audit decoder
Error named. Error fixed.
Present Levels / AccommodationsCheck the accommodations box for the area of need, then justify each accommodation in that text box on Present Levels.
Open progress reportsFinalize or inactivate each one, oldest first. Halfway rule on card 04.
Amendment without a meetingMark the parent as present. They agreed to the changes; the audit needs it recorded.
Initial eligibility warningEnter the evaluation completion date on the Timeline page, then re-run the audit.
ESY goal mismatchGoal flag, ESY decision, and an ESY service must all agree. Align all three or unmark the goal.
educe.education  ·  Card 02 Audit decoder  ·  Independent resource. Not affiliated with GaDOE. Verify with your district.
03OF 06
Annual review
Prep first. Click second.
Bring to the screen
Progress data for every goal, with numbers
Service minutes as actually delivered
Recent assessment results per area
Evidence each accommodation is used and needed
Draft goal ideas for the team to shape
Parent input, and the address checked on Profile
In GO-IEP, in order
  1. Start from the student's timeline; check the meeting date twice
  2. Develop sections; justify accommodations in Present Levels
  3. Close prior progress reports, oldest first
  4. Run Audit/Finalize; fix what the blue text names
  5. Finalize deliberately. It is one way
educe.education  ·  Card 03 Annual review  ·  Independent resource. Not affiliated with GaDOE. Verify with your district.
04OF 06
Progress reports
The halfway rule.

One question decides what happens to an open progress report: where does the meeting date fall in the reporting period?

Meeting date BEFORE halfwayINACTIVATE ALLOWEDOpen it from the Progress Reports dashboard. Inactivate is at the bottom of the page.
Meeting date AFTER halfwayMUST FINALIZEComplete notes on every goal, then finalize the report.
Reports close in date order, oldest first.
A new IEP or amendment never auto-closes old reports.
Wrong meeting date? Fix it before touching any report.
educe.education  ·  Card 04 Halfway rule  ·  Independent resource. Not affiliated with GaDOE. Verify with your district.
05OF 06
Meeting notice
Start it right.
01
Start from the Timelines page.Initial IEP, annual review, and reevaluations record their dates only from there. Amendments: Amend IEP on the IEP tab.
02
Set the real date first.The notice defaults to now. Modify Meeting DateTime. This date flows to every form and the halfway rule.
03
Add team members before the notice.Only people on the Team Members tab can be attendees. Assign every required role.
04
Add purposes only if the meeting will do them.Each purpose opens a form; only an admin can close one if the meeting never happens.
05
Pick how Parental Rights are provided.Nothing is preselected. The notice won't submit without it.
06
Submit, print, then record the response.Date moves? Reschedule. Details only? Reopen. Nothing finalizes until a schedule is accepted.
educe.education  ·  Card 05 Meeting notice  ·  Independent resource. Not affiliated with GaDOE. Verify with your district.
06OF 06
Services
Add a service: thirteen fields, one rule.
Save stays off until all are set
Category: special ed, supportive, related
Nature: consult, collab, co-teach, small group…
Location: in or outside gen ed
Content area
Sessions
Hours and minutes (00 counts)
Frequency
Begin and end dates
Primary provider
ESY yes/no
Outside gen ed rationale (if any)
Primary disability
The rule
End date ≤ one year minus one day from the IEP meeting date.
Meeting 5/23. Services start 8/5. Services end 5/22, not 8/4.
Outside gen ed rationale: four parts
  1. What the disability looks like for this student
  2. How it affects performance in gen ed
  3. The instruction the separate setting provides
  4. Why gen ed can't meet the need
educe.education  ·  Card 06 Add a service  ·  Independent resource. Not affiliated with GaDOE. Verify with your district.

Hit an audit error that isn't on card 02? Send it through Hallway Hints and it may end up on the next revision.

Get the GO-IEP Quick Cards

Someone forward you these? Get your own set, and the weekly tip that comes with it. One card per task, plus the full start-to-finalize walkthrough. Tape them next to your monitor. The cards are free, with one practical GO-IEP tip each week during the transition, and first word on the bigger time-savers we're building for this school year. Unsubscribe anytime.